KEMSA Europe-wide Constitution

 

§ 1 Highest Values

The Kurdish-European Medical Student Association (KEMSA) is a non-governmental, non-religious and non-political organization.

§ 2 Non-Profit-Organization

KEMSA is a non-profit-organization. Its revenue is solely used for its goals according to §3.

§ 3 Goals

Humanitarian aid, medical education and (social/professional) networking are the main goals KEMSA strives for.

Humanitarian Aid: Aid projects in Kurdistan and in Europe have the purpose of supporting people (Kurds and Non-Kurds) in times of crisis and war. The aid may be of a medical or social nature.

Medical Education: KEMSA educates Kurds and Non-Kurds in medical related fields. This can happen via different approaches – in written or spoken form, via internet or on site.

Networking: By connecting students within Europe and between Europe and Kurdistan a social and professional exchange of information shall be ensured.

§ 4 Bylaws (“KEMSA Manual”)  to be published...

To regulate matters not described in this Constitution the Federation has Bylaws. The Bylaws have to comply with this Constitution. Amendments and changes to the Bylaws have to be decided upon by the General Assembly.

§ 5 Europe-wide Validity

The rules/laws of the Europe-wide Constitution are valid Europe-wide and apply for all national KEMSA branches.

§ 6 Organs

KEMSA consists of three organs – the Executive Board, the Project Leader/s, National Representatives and the regular members (active/passive). Executive Board members, National Representatives and Project Leader/s are considered members with additional powers (§8 and §10).

§ 7 Membership

The organization is composed of members, which are subdivided in active members and passive members. The executive board decides upon accepting and refusing members. All members have to follow the constitution and bylaws and shall particularly fulfill their contribution obligations.

§ 7.1. Active members

Members are considered active, if they the meet at least one of the following criteria

  • Participating in a current KEMSA project
  • Participated in a past KEMSA project (less than 3 months ago)
  • Payed the yearly membership fee
  • Holding a National Representative position

Active members possess full voting rights and can apply for an executive board position during the application period (§9). They further hold the right to request a membership certificate from the Executive board. Active members are invited to attend the General Assembly and can propose amendments.

§ 7.2. Passive members

Members are considered passive, if they do not meet §7.1. criteria and meet one of the following criteria:

  • Participation in past project/s (longer than 3 months ago)
  • Attendance in past KEMSA events (e.g. General Assembly)

Passive members do not possess full voting rights and cannot apply for an executive board position. Passive members are invited to attend the General Assembly and can propose amendments.

§ 8 Executive Board

  • The Executive Board is elected each year at the general assembly (§13).
  • The Executive Board has to represent the organization adequately according to its goals and ethics.
  • Tasks can be forwarded to other members by keeping the responsibility of fulfilling the tasks.
  • The Board consists of 7 members – the President, Vice-president, Secretary,Project-Manager, Treasurer, PR-Manager and IT-Administrator.
  • The President and Vice-President position must be having their profession within the medical field.
  • 5 out of 7 board members must have their residence in Europe.
  • A board member keeps his position till the end of his term, his resignation, his death, his removal (decided by General Assembly §13 or the Executive Board).

§ 9 Board Election

  • During an application period, active members can apply for a board position of his/her choice (under consideration of in §8 mentioned requirements)
  • The application period must be announced in the third month of the year with a minimum 7-day-period
  • More than one application for a board position lead to an election. The majority of all active member votes decide upon the occupation. If the election is not hold during the general assembly (§13), the election period must last minimum 7 days, maximum 14 days.

§ 10 Project Leader

A Project Leader is the member, who handed in the Project Request form and declared himself as the “Project Leader”. The Project Leader guides the project group through the whole period of the project and ensures its success.

§ 11 National Representatives

National Representatives represent a national KEMSA branch in Europe or Kurdistan. A National representative has the following duties:

  • Representation of KEMSA in local events Ø Overview about ongoing local events
  • Support of ongoing local events
  • Support of recruiting new members

Representative is to are elected by the Executive Board, which decides upon the qualification to fulfill this position. The filling of the position terminates with a decision of the Executive Board.

§ 12 Decision-making

Decision are made with >50% of all allowed votes, if not described elsewise.

§ 13 General Assembly (“Newrôz-Event”)

Each KEMSA organizes a general assembly, where KEMSA members and friends gather to celebrate. During the general assembly a meeting takes place, where the following points are realized:

  • Executive Board Elections (§9)
  • Recent Project presentations (§13.1.)
  • Elections/votes (§13.2.)

§ 13.1. Recent Project presentations

The Project Leader of the recent project has to present the project, the purpose and the recent status to the attendees. If the Project Leader cannot present the project because of any reason, he has to delegate another person to present it adequately

§ 13.2. Elections/votes
§ 13.2.1. Content of the KEMSA constitution and/or bylaws

Proposals about the amendment of the constitution and/or bylaws can be submitted from the General Assembly attendees/members to the KEMSA Secretary in a written form at least 2 weeks before the General Assembly. A constitution/bylaws amendment requires > 2/3 of all participants votes.

§ 13.2.2. Location of the upcoming General Assembly

The majority vote decides about the location of the upcoming General Assembly. Suggestion about the location can be made immediately before the voting by one of the attendees.

§ 13.2.3. Removal of an Executive Board member

Proposals about the removal of an Executive Board member can be submitted from the General Assembly attendees/members to the KEMSA Secretary in a written form at least 2 weeks before the General Assembly. A removal requires > 2/3 of all participants votes.

Berlin, 27th of April 2018